MINUTES OF THE MCCPTA EXECUTIVE BOARD MEETING
Thursday, August 25, 2005 at the Carver Educational
(This special meeting was re-scheduled from Thursday, August 4, 2005 due to lack of quorum.)
Officers: Shirley Brandman, Victor Salazar, Jinhee Wilde, Sharon St. Pierre, Liz Wheeler, April Keyes, Juan Johnson (interim treasurer)
Area Vice Presidents and Cluster Coordinators: Ted Willard, Jim Keenan, Lori Merrill, Marney Jacobs, Carroll Lovelace, Jane deWinter, Pamela Megna, Bob Braun, Deborah Stevens-Panzer, Lilo Mitz, Deborah DeMille-Wagman, Steve Crowley, Alies Muskin, Will Rabinovich, Kristin Trible, Karen Smith, Roseanne Hurwitz, Geri Ginsberg
Committee Chairs: Kay Romero, Patti Twigg, Meredith Walters, Vicki Rafel, Neal Myerson, Paula Robinson, Dean Chang, Susie Scofield, Debbie Selecman, Linda White, Anne Turner, Tom Murphy
Call to Order: MCCPTA Vice President – Educational Issues Shirley Brandman called the meeting to order at 7:34 PM. Shirley ran the meeting in Cindy Kerr’s absence. Shirley introduced our two visitors from MD PTA – Marilyn Ryan, Rules and Procedures Chairman and Bernadette Forman Vice President for Councils. (Cindy’s president’s letter had informed the executive board members that they would be joining us this evening. See officer’s reports for their comments.)
Shirley asked April Keyes to distribute the numbered ballots listing all of the committee chairs nominated by Cindy Kerr. Two names were added to the original list distributed – Linda White and Dean Chang (technology co-chairs). A question was raised about the vote allotted to two committee chairs with the answer being that while they may share the work they only are allowed one vote on the executive board. The voting procedure will be reviewed for clarification before all future votes are taken. Roseanne Hurwitz, Bernadette Forman, Marilyn Ryan, and Carroll Lovelace tallied the votes while we proceeded with the meeting. The results of the vote by the executive board (25 ballots with 1 invalidated) were that all candidates appointed were confirmed as listed below. Ballots were destroyed with permission of the body by a show of hands.
Counseling & Guidance: Debbie Selecman
Curriculum: Deborah DeMille-Wagman/ Ted Willard
ESOL: Gloria Salas-Kos
Gifted Child: Susie Scofield/Diane McHale
Grading & Reporting: Shirley Brandman
Health Tracy Fox
High School (Task Force) Alies Muskin
Middle School Juan Johnson
Parent Leadership Vicky Strella
Safety Pam Moomau
Special Education Kay Romero/ Anne Turner
Technology Dean Chang/Linda White
Bylaws: Vicki Rafel
Training: Meredith Walters
Cable TV: April Keyes
Reflections: Neal Meyerson
Special Events: Paula Robinson
Cultural Arts: Vacant
Public Relations: Vacant
CIP: Marney Jacob/ James Keenan
Operating Budget: Jane De Winter
(grassroots advocacy) Vacant
Finance Committee: Juan Johnson
MCCPTA Office: Juan Johnson
Website Sharon Goodall
Spotlight Newsletter Vacant
Listserves Moderator Patti Twigg
Meeting Minutes: The July 7, 2005 executive board meeting minutes were distributed and stand as approved.
Ted Willard made a motion to approve the minutes as written. It was seconded and passed on a voice vote.
Treasurer’s Report: Interim Treasurer Juan Johnson gave an audit update. He suggested that a two year audit was needed. He will need $4,000 for a two year audit. Our one year audit was previously authorized for $3,000.
Ted Willard made a motion to add an additional $1,000 to the original amount needed for the audit.
The motion was seconded and passed by a show of hands.
Juan distributed a treasurer’s report which will be submitted for audit. He will separate out the monies needed for pre-paying insurance for the locals in the future budget. It’s a revolving amount of money. Committee chairs need to budget for their expenses.
President: Cindy Kerr had
requested that MD PTA representatives join us this evening to address questions
and concerns about how PTA councils should operate. Marilyn Ryan and Bernadette
Forman addressed the members of the executive board, distributed a handout and
answered questions. Marilyn distributed a handout – “PTA Councils in
They may not dictate or
legislate for the local PTA. They may not speak for the locals without their
consent. Councils should not compete with or duplicate local PTAs. In MD the
Vice President – Educational Issues:
Shirley Brandman asked for feedback on the working draft for Policy ABA that on behalf of Cindy Kerr.
Vice President – Legislation:
Jinhee Wilde could set up a short legislative program with a representative from our state delegation (state senate and house) to have them outline upcoming legislation in November at the delegates’ assembly.
Vice President - Programs:
In the interest of time the summary of the six area meetings for this summer will be done at the next meeting.
Draft resolution of proposed revisions to the directory resolution:
Our July 7, 2005 executive board meeting had proposed resolutions based upon pro bono attorney’s recommendations. Motion to approve changes as recommended was carried over to August. Discussion included comments and concerns about the actual results of the resolution and the impetus behind it from Tilden MS, Seneca Valley HS and White Oak MS.
Jane de Winter made a motion to adopt the resolution and end it after the first resolve by putting a period after misuse. The resolution would then read:
WHEREAS each school year the local PTA units of the Montgomery County Council of PTAs (MCCPTA)
Typically compile and publish student directories that include personal and potentially sensitive information such as the names, street addresses and telephone numbers of students whose parents have agreed to have such
Information included, and
WHEREAS by common knowledge and accepted practice these directories are intended exclusively for the private use of the PTA and the local PTA communities to facilitate communication within their communities,
And are not intended to be used for any other purpose, and
WHEREAS it appears that an organization called the Citizens for Responsible Curriculum (CRC) has obtained copies of selected directories and used the information in these directories to develop a mailing list for a purpose inconsistent with the intended or appropriate use of the directories, and
WHEREAS this use of student directories by CRC in a manner inconsistent with the directories’ intended purpose has caused substantial concern among parents within the affected PTA communities, and
WHEREAS the PTAs in the affected communities are justifiably concerned that fears about potential future misuse of student directories could lead parents to withhold student directory information, thereby impairing a critical PTA asset,
NOW BE IT THEREFORE RESOLVED that the MCCPTA Executive Board expresses the sense of the Board that CRC has misused student directories and objects in the strongest terms to that misuse.
Jane’s motion was seconded and carried on by a show of hands 22 to 3 opposed.
Ted Willard made a motion to amend the above written motion so that it reads: the same, until the addition of reinserting the comma and (, and) after misuse, and
BE IT FURTHER RESOLVED that the MCCPTA Executive Board requests that CRC cease using information obtained from PTA student directories, and to return to the affected PTAs all copies of their directory information now in the possession of CRC, in whatever form the information may exist.
His motion was seconded and carried by a show of hands 21 with 4 opposed.
Vicki Rafel made a motion to accept the resolution as amended. It was seconded and carried by show of hands (23 for and 1 opposed).
Citizens Advisory Committee (Family Life) – The Board of Education is reconstituting the family life committee. MCCPTA is applying for one organizational position and must also submit two alternate names. They won’t use alternates unless the nominee is not accepted.
Jane de Winter made a motion to submit Traci Fox as the MCCPTA nominee for the Family Life Committee with Kay Romero and Pam Moomau as the alternates. The motion was seconded and passed with a show of hands.
05/06 Proposed Delegate Assembly Program Schedule:
We will try to have a program followed by actions – for example teen driving program and resolutions. Programs can tie into advocacy. Invitations have been sent out for the September delegate assembly. Our committee fair will be from 7 to 7:30 PM. This overview will help the delegates. The business meeting begins at 7:30 PM followed by the meet and greet. There was a discussion of a balance between programs and business, and the timing of programs (by month and length of program). Suggestions tonight include providing and overview of history and context for delegates, limiting programs, leaving adequate time for business, having a legislative program and having a CIP program. Officers will make adjustments to the schedule based on this feedback.
Lilo Mitz made a motion to add a May Delegate Assembly meeting. The motion was seconded and passed by a show of hands. This motion will be recommended to the delegate assembly in September.
Next Executive Board meeting:
We will meet next week for our regularly scheduled meeting. Agenda items not covered tonight will be carried over to next week’s meeting on Thursday, Sept. 1.
A question was raised by a cluster coordinator on behalf of a local PTA who wanted to know if their principal should be a member of their PTA executive board. The answer is that it depends on your PTA’s bylaws.
Grading and Reporting:
Shirley said that the committee identified two purposes: where to go with questions and how to get quicker and solutions, so MCPS wants to develop a communications center. Every principal will identify a staff member who will be their grading and reporting contact at the local level. Bigger questions will try to be resolved at the local level. If it can’t be resolved there then, the local school level will contact the central office for that department for that curriculum level. The PTSA president can serve as the local grading and reporting contact or find another volunteer to serve in this position. Each PTA should have a way to answer grading and reporting questions serving as a point of referral. A draft letter will go out soon to local PTAs asking that each school being prepared to have a point of contact for grading and reporting. It will go out on the list serv, too, so that cluster coordinators and Area Vice Presidents can be sure that every school facilitates information going back and forth. Principals will identify contacts by the end of September.
Meredith Walters stated that training will be held for delegates, cluster coordinators, presidents and treasurers on October 1 at Carver from 9:30 AM until 12:45 PM. Box lunches will be provided for those staying for the second session beginning at 11:30 on statistics and data analysis.
There is a possible co-chair
for cultural arts, and
Operating Budget Forums:
Jane de Winter distributed a FY 2007 Operating Budget Forums: Background Info handout. It will go out on the list serv, too. Jane recommends looking at the Call to Action book before attending the forums.
ADJOURNMENT: The meeting was adjourned at 9:50 PM.